Privacy Policy for AXMusic Discord Music Bot

Last updated: October 14, 2025

1. Data Controller

Axpye-Studios.de
Owner: Aaron Bohnsack
Siemser Landstraße 69A
Email: info@axpye-studios.de
Phone: +49 451 30503635

2. Scope

This privacy policy applies to the use of our Discord Music Bot (hereinafter "Bot") on the Discord platform. By using the Bot, you agree to the processing of your data in accordance with this privacy policy.

3. Data We Collect

3.1 Automatically Collected Data

• Discord Server Information: Server ID, server name, server icon, member count
• User Information: Discord User ID, username, avatar URL
• Server Owner Data: Owner ID, owner name, owner avatar
• Voice Channel Data: Channel ID, channel name, number of listeners
• Activity Data: Last bot usage, active connections, player status

3.2 Music and Usage Data

• Current Music: Song title, artist, duration, thumbnail, YouTube/Spotify URLs
• Queue: Songs in queue, order
• Playback Settings: Repeat mode, volume, audio filters
• AutoPlay Usage: Number of AutoPlay songs used, limit status

3.3 User-Generated Content

• Favorites Lists: Saved favorite songs with custom names
• AutoPlay Feedback: Ratings for automatically suggested songs
• Bug Reports: Error messages and user descriptions
• Language Settings: Selected bot language per server

3.4 Premium and Vote Data

• Premium Status: Premium membership, purchase date, entitlements
• Top.gg Votes: Vote status, vote timestamps, bonus grants
• Discord SKU Data: Discord Store purchases and subscriptions

4. Legal Basis for Data Processing

Processing is based on:

• GDPR Art. 6(1)(b): Contract fulfillment (providing bot services)
• GDPR Art. 6(1)(a): Consent (for optional features)
• GDPR Art. 6(1)(f): Legitimate interests (service improvement)

5. Purposes of Data Processing

5.1 Primary Functions

• Music streaming and playback control
• Queue management and song search
• Voice channel connection and status updates
• User-specific settings and preferences

5.2 Advanced Features

• AutoPlay system with personalized recommendations
• Favorites management and quick playback
• Multi-language user interface
• Premium features and bonus systems

5.3 Service Improvement

• Error diagnosis and performance optimization
• Usage statistics and feature development
• Spam protection and abuse prevention

6. Data Storage and Retention

6.1 Storage Location

Data is stored in a MySQL database on secure servers protected by SSL encryption.

6.2 Retention Periods

• Server Data: As long as the bot is active on the server
• Favorites: Until deleted by the user
• AutoPlay Feedback: 50 most recent entries per server
• Vote Bonus Data: 7 days after granting
• Bug Reports: Until problem resolution, maximum 2 years
• Activity Logs: 30 days

6.3 Automatic Deletion

• Data is automatically deleted when the bot leaves a server
• Inactive user favorites are removed after 2 years without activity
• Vote bonus entries older than 7 days are cleaned daily

7. Data Sharing with Third Parties

• Discord Inc. — Necessary API communication for bot functions and voice state updates.
• Top.gg — Bot statistics (server count, user numbers) and vote verification for bonus system.
• Music Services — YouTube/Spotify searches via Lavalink servers and metadata retrieval for song information.
• No Commercial Sharing — Your data will never be sold or rented to third parties for commercial purposes.

8. Your Rights (GDPR)

• Right to Access (Art. 15 GDPR)
• Right to Rectification (Art. 16 GDPR)
• Right to Erasure (Art. 17 GDPR)
• Right to Restriction (Art. 18 GDPR)
• Right to Data Portability (Art. 20 GDPR)
• Right to Object (Art. 21 GDPR)

9. Data Security

• Technical Measures: SSL/TLS encryption, secure database authentication, regular security updates
• Organizational Measures: Access restrictions to developer team, regular security reviews, incident response procedures

10. Automated Decision-Making

• AutoPlay Algorithm: Automatic song selection based on music, genre preferences, and feedback
• Spam Protection: Rate-limiting systems to prevent abuse

11. Cookies and Tracking

The Discord bot does not use cookies or web tracking technologies.

12. Minors

The bot is intended for users aged 13 and above (Discord minimum age). Parental consent is required for younger users.

13. Changes to Privacy Policy

Users will be notified of changes through bot messages, website announcements, and Discord server updates. Continued use constitutes acceptance.

14. Contact and Complaints

Email: datenschutz@axpye-studios.de
Discord: Support Server

15. Special Notes

• Discord Platform: Supplements Discord's own privacy policies.
• Open Source Components: Libraries are subject to their own licenses.
• Server-Specific Data: Admins can request deletion of server data at any time by removing the bot.